Câu lạc bộ Nhân sự Việt Nam

Trang chủ Tin tuyển dụng Executive Assistant to General Director

Executive Assistant to General Director

Colas Rail Vietnam
8th floor, Capital Tower, 109 Tran Hung Dao, Hoan Kiem, Hanoi

Mô Tả Công Việc

  • Full Time
  • Anywhere

Colas Rail Vietnam

A French company

Upload your CV/resume or any other relevant file. Max. file size: 64 MB.

Currently looking for an experienced Executive Assistant to General Director who will provide timely, efficient and high level of confidential support to the GD including verbal and written communications, business contacts, calendar, meetings, travel and special projects. Secondary function is to plan, direct, coordinate and manage the overall administrative support within the Company.

Job responsibilities:

·         Receive general direction from the GD and interacts with the Board of Directors, senior management, employees, clients, consultants, etc.

·         Coordinate and prioritize the workflow and diary management of the GD as appropriate, screening telephone calls, enquiries, requests, and appointments.

·         Manage the GD extensive calendar, sorting and filtering requests for the GD’s time while ensuring priorities are met in a timely manner.

·         Coordinate the GD and his family’s travel program.

·         Coordinate conference calls and meetings, including the logistical arrangements.

·         Perform special projects as directed by the GD (or at own initiative), including the review, research, summarization or analysis of information.

·         Produce, modifying and compile documents and presentations for internal and external use by the GD.

·         Maintain efficient and retrievable filing system.

·         Contact, coordinate and negotiate with car rental providers, hotels, travel agents on leasing of vehicle, making hotel & air ticket reservation as required.

·         Responsible to arrange visa, resident card, accommodation for expat staff and visitors.

·         Ensure office stationaries and supplies/consumables are ordered in a timely manner.

·         Ensure safety and security of the office premise.

·         Supervise admin staff.

·         Provide administrative guidance, assist and/or making recommendations as appropriate, to other administration staff within the Company in compliance with policies and procedures, use of equipment and forms, improvement in work flow, etc.

·         Coordinate/assist to coordinate special events as required.

Yêu Cầu Công Việc

·         Bachelor or higher with working experience in a similar role within a multinational company

·         Excellent analytical skills with a high level attention to details

·         Strong interpersonal and communication skills (verbal and written) in order to deal tactfully and effectively with internal/external contacts at all levels

·         Organizational skills and ability to prioritize and coordinate work distribution

·         Customer service mindset, sense of responsibility and honest

·         High level of confidentiality, professional integrity and ethics

·         Supervisory skills

·         Proficiency in both oral & written English

·         Excellent skills with Microsoft Word Office, Excel, PowerPoint, Outlook, Visio

·         Able to work under high pressure.

Negotiable

Cấp Bậc

Trưởng nhóm/Giám sát

Ngành Nghề

Hành chánh/Thư ký

Nơi Làm Viêc

Hà Nội

Ngôn Ngữ Trình Bày Hồ Sơ

Tiếng Anh

Colas Rail Vietnam
8th floor, Capital Tower, 109 Tran Hung Dao, Hoan Kiem, Hanoi

Tên người liên hệ: HR Department
Qui mô công ty: 10-99

A French company
Upload your CV/resume or any other relevant file. Max. file size: 64 MB.