Câu lạc bộ Nhân sự Việt Nam

Trang chủ Tin tuyển dụng Receptionist cum Admin.

Receptionist cum Admin.

Sodexo Vietnam Ltd.
Unit 1701 - Harbour View Tower, 35 Nguyen Hue Street, Ho Chi Minh City- VietNam

Mô Tả Công Việc

  • Full Time
  • Anywhere

Sodexo Vietnam Ltd.

Service scopes are as following but not limited to :

·        Front Desk Service

·        Receptionists have to be an image of the company.

·        Provide a friendly, welcoming and professional first impression to all & ensure all exiting guests receive a personalised, friendly and courteous farewell.

·        Maintain high standards of presentation in the reception area and office operation duties.

·        Ensure guests and visitors are appropriately attended to, accommodated and comfortable for the duration of their visit.

·        Register incoming visitors/guests using the Visitor Management System, if applicable.

·        Ensure that service providers, contractors and vendors are received, directed & escorted appropriately according to their purpose of visit.

·        Announce visitors to the appropriate host & assist visitors with any required attention (e.g. access to facilities, provide information etc)

·        Work with office cleaner to maintain public areas (reception lobby, pantry & meeting rooms) in a clean and tidy condition.

·        Become a subject matter expertise (SME) in respect of the front of house facilities and systems such as basic operation of AV facilities, environmental controls, and other enabling systems.

·        Ensure conference rooms are appropriately setup and configured according to the Room Preparation Guide.

·        Coordinate with client on meeting room reservations and attending to enquiries.

·        Manage telephone engagement such as answer incoming calls, with proper greetings; pick up phone in 3 rings. Timely and effective communication at all times.

·        Ensure appropriate cover for incoming telephone service at all times during business operating hours (including lunch hour support)

·        Keep Front of House area in a prestige condition at all times.

·        Ensure all visitors display the appropriate identification badges.

·        Provide administrative support and ad-hoc duties as required

Key Result Areas

 

1.      Prioritize tasks so that the most important work gets accomplished.

2.      The timely preparation and submission of payroll and notice of change forms.

3.      Maintaining accurate & updated employee records

4.      Maintaining an up to date FM employee contact list.

5.      Promptly generating orders and client quotations.

6.      Promptly and accurately updating the GRR each month.

7.      Maintain accurate and up to date of all FM financial activity.

8.      Computation and summary of FM monthly inventory reports.

9.      Assist in the preparation of the FM department monthly report via the collecting & summarizing of data.

10.   Responsible and adherence to all Safety, Health and Environment Procedures and Reporting

11.   Any other ad-hoc projects as assigned by Management

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Yêu Cầu Công Việc

-     Diploma with minimum 2 years experience in the facility management industry or similar or extensive and relevant experience may be considered

-     Must be computer literate in Microsoft Office products (Word, Excel, Outlook)

-     Strong interpersonal relations ability, excellent oral and written communications skills

-     Excellent time management and teamwork skills

-     Commitment to continuous improvement and best practice

-     Excellent grooming and personal hygiene standards

-     Self motivated and lateral thinking

8-10 triệu

Cấp Bậc

Nhân viên

Ngành Nghề

Hành chánh/Thư ký

Nơi Làm Viêc

Hồ Chí Minh

Ngôn Ngữ Trình Bày Hồ Sơ

Tiếng Anh

Sodexo Vietnam Ltd.
Unit 1701 - Harbour View Tower, 35 Nguyen Hue Street, Ho Chi Minh City- VietNam

Tên người liên hệ: Ms Hương
Qui mô công ty: 100-499

Upload your CV/resume or any other relevant file. Max. file size: 256 MB.


You can apply to this job and others using your online resume. Click the link below to submit your online resume and email your application to this employer.